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Statement of Purpose (SOP): All you need to know!

An SOP is a long essay that is often asked by universities abroad. The full form of SOP is Statement of Purpose. Usually about 1000 words, this essay seeks to understand the candidate’s life, the motivations for the chosen career path and his/her goals. There are many elements to a Statement of Purpose or an SOP as it is famously referred to. The Universities could ask question-based essays or simply to present your statement of purpose. Until and unless categorically asked, an SOP must include your goals, the career path you have taken up so far as well as your academic progress. Other elements that are further important to the SOP are also the personal motivations that lead you to choose the university/course you have applied to as well as how you intend to use that experience to achieve that goal.

As is often pointed out, a well-written essay/ statement of purpose is extremely critical to your admission. Needless to say, there are many aspects of a candidate’s application that are inspected before finalizing a decision. While the academic record and other exam score cards are essentially objective in nature, an SOP is the only truly subjective aspect of your application. It is, simply put, the only document in your application that gives you the opportunity to prove that you have something unique that makes you stand out from the crowd. As such, it is the document of your application docket that can hugely determine your admission.
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How to Write a Winning SOP?

Everyone would tell you that statement of purpose is perhaps a very important aspect of your application abroad. The degree of importance might vary but it would be more or less important. Hence, it is important to write a statement of purpose that would help you stand apart. However, before you get started, there are a few things you must be very very clear about. One – statement of purpose is not your resume in a running form; and two, you cannot write it in a day.

The basic rule of a statement of purpose is to understand what to include in a SOP and how to write it. Like every individual, the statement of purpose is also unique in a lot many ways. Needless to say, your experiences would be your own, your thoughts and ideas would be your own and your aspirations would be unique and different too. But when it comes to writing them down, there are a few basics that everyone must follow. We look at them in these 5 basic steps on how to write a winning SOP.

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Step 1: Prepare a list of what all you wish to include.

A Statement of Purpose is going to be a long document. But before you start writing, you need to think and prepare a list of what all things you would like to include. Statement of Purpose ideally lets you express the journey of your life so far and seeks to understand your goals and aspirations. Hence, there are so many things that you can include. You need to understand what all to include in your SOP and then prepare a list. Simply take a piece of paper and jot down all the points that you think you would like to talk about. It must have a list of your short-term goals (if you have more than one), your long-term goals and of course all the life events you might want to include. Remember, the key is to write down every incident, however, irrelevant it might seem. At this stage, you must not worry about deciding what all not to include while writing the SOP.

Step 2: Ideate on the theme of your SOP

Your SOP must have a theme. What we mean by that is that it should try to focus on a certain thought process. You might be wanting to tell about everything, but you must decide how your SOP should progress. Thinking of a theme or to simply put, how your SOP would flow towards your goals is important. Imagine that you are telling your story…and ask yourself…which incident in your life you would like to stand out. It could be a particular incident that got you interested in that Mechanical Engineering course or perhaps how your job highlighted why you need to take up an MBA at that juncture. But finding the theme is very important and the easiest manner of doing that is finding that one turning point in your life when you knew that this is what you had to do.

Step 3: Prune the List

At this stage, you must now revisit the list prepared and start pruning it. After deciding the theme, it becomes, however, to start removing instances which would not fit with it. Simply take a red pen and keep striking out the instances that are not important or, would not necessarily go well with the theme decided. Remember at this stage, it is extremely important to know what to include in a SOP and more importantly what all you should not include in your SOP.
Also, the list usually can be customized as per the course you are applying for. For instance, what to include in an MBA SOP varies from what you must include in an MS SOP. Also, how to write a SOP for UG courses is completely different as there are lesser instances and relevant projects to highlight. So, depending on the course, cut short the list prepared.

Step 4: Research about the course and the University

You would know a lot about the course and the university. This time around, research about the culture, the alumni and find out how the culture and the success stories of the university chosen fit with the theme you have chosen. This would help you greatly customize your SOP and sync your goals with your chosen path. For research-based programs, it would be almost necessary to include the names of the faculty members and their respective research projects that are currently on-going. Remember, even if it is not categorically asked, it would bode well to do your research about the faculty members who would be taking up the course you are planning to take up. A thorough research about the program is highly appreciated by universities abroad.

Step 5: Write, Edit, and Re-write

After completing the tasks, it is now time to write. We always recommend never to submit your first draft. It is extremely important to write it once and re-visit it. You may not want to have three or four edits, but one is a must. Almost essential. Even if the story and thoughts don’t change, the vocabulary and basic punctuation must be checked. In all your essays, vocabulary, spelling, and punctuation must be in order. With time at hand, there is no reason why Universities would accept typo errors. Never underestimate the importance of punctuation in your essays or SOP.

Also, we recommend going through the SOP after a few days. While you have
had time to relax, you would be able to look at the write up with fresh eyes and find something else you would want to include. Hence, once you have edited and have had time to think, you must re-write your SOP and then finalize your draft.

Remember, a SOP would ideally have your career progression and your career goals. Follow the right format for a statement of purpose and you can't go wrong!

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#basics


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What not to include in your Statement of Purpose!

Statement of Purpose, or SOP as commonly referred, is easily the most important 1000 words that stand between your application and admission to that dream program. And as important as it may be to know what all you should include in your SOP, what is equally or perhaps more important is to understand what not to include in your SOP.

Often Universities come across a lengthy statement of purpose and yet they reject it. Even when you cannot find one grammatical error, the seemingly excellent SOP would be rejected. And the primary reason is – too much unnecessary information. For instance, just because you might want to talk about your family, does not mean you go on and on to talk about only your family. This is not because the candidate is not aware of what to include…what he/she fail to understand is what not to include.

Here are a few pointers to help you write a winning SOP by focussing on what you should not include:

All your accomplishments!
Yes, we understand that you were an ace in your academics and a star hockey, tennis and volleyball player. We also understand that you were the lead vocalist of your college band and have at least 50 medals and endless recommendations from your teachers, etc. The point is…while your SOP should be a brag sheet, it should be a brag sheet with a substance. You need to pick and choose what to include. Pick a theme and mention the accomplishments that make the most sense to your candidacy.
Remember, your resume is the place for listing down your accomplishments, SOP is all about what made you the person you are.

Your Family History
We say, don’t waste too many precious words to describe your maternal and paternal family to the admission committee. They have no consideration if your forefathers descended from royalty – until that has something to do with the personality that you wish to highlight! They are interested in understanding you as a person – period. Don’t go on and on about how hard working your father is or how your mother was a devoted mom. A small sentence, if absolutely necessary, should be enough to wrap up about your family. And remember – no history!

Financial Details
Often, universities require separate documentation for your financial status. Also, most universities, while deciding about scholarships would ask the candidates to provide a separate essay for the same. Hence, including details about your financial status and requirements not necessary in the case of SOP. So, unless money has truly shaped your personality, avoid getting into lengthy details about it.

Details about your Academic Projects/ Jobs
It is important to include your Academic Projects. What, however, you should avoid is explaining in detail about your project and what you did. Same applies for you work experience. It is important to make a reference, illustrate perhaps the incident and then talk about what you learned from it. Remember, it is always important to make your SOP narrative. Focus on your key learnings and how they made you into what you are. Leave the lengthy detailing to your resume.







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Importance of Vocabulary in your Admission Essay

With years of experience in the domain of editing and ideating admission essays for universities abroad, I have often come across essays that are stuffed with big words. Simply stating, most of the essays that reach us are so excessively verbose that we at times have to refer to the dictionary and read the sentence ten times to understand what the applicant wishes to say. The end result – not too good.

Fairly decent as far as vocabulary is concerned, I have often advised my students that vocabulary is hardly the first thing that catches the attention of the admission committee. Often, vocabulary is the least important aspect of your admission essays. So does that mean that it is not important at all? Well, not really.

Before we explain the importance of vocabulary in your admission essays, let us first understand by what we mean by the same. Essentially, vocabulary here refers to the many synonyms of a word. For instance, we can use various words to describe “strength” – forte, gift, talent, speciality, etc. Using the various synonyms can be important because you cannot go on and on simply referring to your strengths! It is important to use various words to describe the same thing to keep the essay interesting and non-repetitive. However, where students falter is not using too many synonyms but rather using the wrong synonym at the wrong place.

Let us explain the same with an example. Say you wish to talk about your strengths and weaknesses. “Leadership is my strong specialty” is not the right way to use the word. It simply suggests a forced use of a different word. Similarly, using the noun and the same adjective might also be a good indication to use a different word. For instance, in the same example, “Leadership is my strong strength!” is also wrong.
So when writing an admission essay, remember these pointers about vocabulary or words you use.

Do not repeat the same words over and over again. Using different synonyms of the words adds a narrative quality to your essay and makes it less repetitive.

Remember, not every synonym can replace the word in a sentence. Some words are specifically used for special circumstances. Avoid doing that mistake.
Using excessively difficult words (intrepid, knell, lurid, maverick, inveterate, etc) is not necessary. The rule you must follow – if you must refer to the dictionary to know what the word means, better avoid it altogether.

A thesaurus is a better place for you than a dictionary.
Focus on creativity and the essays narrative rather than the vocabulary. If during editing you find the word repeated more than 5 times – it’s important to refer to the thesaurus available.

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How to write a Statement of Purpose (SOP) for #MBA Programs

MBA courses, across the universities of the world, draw a certain specific category of students. Unlike other masters’ courses, MBA courses are defined in a separate section. That said, we can simply suggest that there is a lot of difference between the SOP for MBA vis a vis the SOP for a Masters’ program. In effect, a student must pay great attention while writing the SOP for applying for a Management Program.

To begin with, the 5 basic steps of how to write a SOP remain the same, there are a few things a student must do in addition to those 5. In other words, what all things should a student look at doing within those 5 basic steps.

Step 1: Prepare a separate list of personal and professional instances


Writing a statement of purpose is a creative exercise. However, one must remember that the process as such is rather technical. And like writing any SOP, you need to start by preparing a list. The difference, however, while preparing a SOP for a Management Course or an MBA program would be creating two separate lists – one personal and another professional.

Many Universities abroad require work experience for their MBA programs. As such, you would have to include your work experience in your statement of purpose as well. While writing a SOP for MBA programs, it becomes important to understand how to strike a balance in the two. The best way to do that is by preparing the list of incidents, instances and or qualities that you would want to include and putting them in two separate lists.

Step 2: Select the characteristic that you wish to highlight

Often, different MBA/ Management Schools look for a certain quality in the candidate. Before you start writing your SOP, it is important to search for the quality universities often look at and determine which of those characteristics you would want to fit it. It could be anything – leadership, entrepreneurship, lessons from failures, perseverance and hard-working or even focussed and goal oriented. It could be anything that you wish to highlight. What matters is that you choose something that would be what the university is looking for.
Remember, you can think of highlighting more than one characteristic.

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Step 3: Match the lists and prepare a combined list

Once you have selected the idea and the have lists ready, now you must match the lists and prepare one combined list. Remember, while writing a SOP you would be required to shorten the list when writing for your MBA SOP, you must keep in mind to match the two lists and accordingly strike away from the unnecessary parts. No matter which incident you pick, you must ensure that the personal or professional experiences fall in place with the same.

Step 4: Research the relevant clubs

Management programs are more of a training arena and clubs/ student associations are a big part of the learning process. It is important to include the clubs and other activities you would be participating in. The club you choose should also be in accordance with the characteristics you choose.

Step 5: Write the first draft and edit and re-write

This is the same as any SOP…you are now ready to write your SOP. The first draft should be prepared and then edited. Punctuation, spellings, and vocabulary should be given extra focus. After you have written your first draft, give it a few days before going through it. Spacing it out gives you a fresher perspective. Give it a few days and read your SOP again. And then, write a fresh statement of purpose. Remember, to re-write. Making changes would not suffice. And as said, remember to always edit the document.
You can also start by reading a Sample SOP for MBA to get a basic understanding of how to write your own.


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